How to Compress Images in PowerPoint [Beginner’s Guide]

Yes, you have read it right! You can compress images in PowerPoint. This feature can be extremely useful when you're working with high-resolution images on your presentation and sending them via email, where file size limitations often apply.

In this guide, we'll walk you through the simple steps to compress them easily, helping you manage your file sizes efficiently while maintaining the visual appeal of your presentations. Whether you're a beginner or just looking to brush up on your PowerPoint skills, you'll find this guide invaluable. Let’s get started!

Part 1. Compress Photos in PowerPoint

Sometimes, when we create or prepare a presentation in PowerPoint, we include photos, graphics saved in PNG or JPG, and more. Well, there’s nothing wrong with this; it’s actually a good way to improve the visuals of the presentations. However, there are images that come in large sizes, which, when pasted or attached in PPT, the file won't load well. That’s why there’s a built-in feature where you can directly compress photos in PowerPoint to really optimize them when used in presentations.

2 Methods to Compress Photos in PowerPoint on Windows

Method 1. Compressing a Single Image in PowerPoint

Step 1. On your PowerPoint, go to the Insert tab and click on Insert Pictures. This will allow you to import the pictures that you want to compress.

Step 2. After that, click the photo that you want to compress, and under the Picture Format tab, click on Compress Pictures.

Step 3. Now, choose your compression options. If you only have one photo to compress, then click on Apply only to this picture. If you have cropped your photo, you can also click on the Delete cropped areas of pictures. Once done, just click OK.

This method is ideal if you only have one photo to compress. By compressing one image, you do not affect the qualities of other photos. However, a compressed image has an obvious quality loss.

Method 2. Compressing Multiple Pictures in PowerPoint

The only thing here is that you are compressing multiple images, but the steps are just almost the same.

Step 1. First, import your images by going to the Insert tab and choosing Insert Pictures.

Step 2. Next, right-click and select all the Photos. After that, go to the Picture Format tab and click Compress Pictures.

Step 3. The same with method 1, choose your compression options. If you have cropped your photo, click on the Delete cropped areas of pictures. For the resolution, just choose the quality that you prefer to apply for your photo. Once done, just click OK.

Meanwhile, this method is great if you have a bunch of pictures on your slide and you want to compress them all at once. This will lessen the amount of time compressing each of the photos on PowerPoint just to optimize them. However, just like compressing a single picture, compressing photos in PowerPoint affects the quality of the photo.

Compress Photos in PowerPoint on Mac

There's a difference when it comes to compressing photos in PowerPoint on Mac. The good news is that the steps aren’t really hard.

Method 1. How to Compress a Single Image in PowerPoint

Step 1. On your Mac, launch PowerPoint and open the PPT file that contains the image that you want to compress.

Step 2. Now, from the File Menu select Reduce File Size.

Step 3. On the popup dialog, select Email 96 ppi from the Picture Quality drop-down list and click the Delete cropped areas of pictures. Next, since we are only compressing one image here, choose Selected pictures only.

Step 4. Lastly, click OK.

While this offers a direct compression of a single photo, this particular method is not ideal if you are aiming to create a quality and visually appealing presentation.

Method 2. How to Compress Multiple Pictures in PowerPoint

Step 1. Now, from the File Menu select Reduce File Size.

Step 2. Just like in method 1, select Email 96 ppi from the Picture Quality drop-down list and click the Delete cropped areas of pictures. Next, select All pictures in this file option since you are compressing multiple images.

Step 3. Lastly, click OK.

This method really streamlines the process of optimizing the photos in PowerPoint to save more space. If you prefer, you can also resize images in PowerPoint. However, quality loss of your images is inevitable.

Part 2. Compress Photos for PowerPoint With Less Quality Loss

We understand the convenience of compressing photos in PowerPoint because it is direct and won’t take a lot of time. However, there are methods that compress photos for PowerPoint that retain the quality but reduce the file size significantly. They may not be direct, but the steps won’t take you so long, just for the sake that you can add quality compressed photos to your presentation.

The best tool for this is the FVC Free Image Compressor. It is completely free and can easily be accessed online, making it a perfect choice for users who need efficient and effective image compression without any hassle.

Main Features:

• Supports a number of image formats such as JPEG, PNG, SVG, and GIFs.

• Supports batch compression.

• Utilizes advanced optimization and compression algorithms.

• Fast and efficient compression process.

• Automatic compression.

Steps on compressing photos on FVC Free Image Compressor

Step 1. First, you need to access their official website.

Step 2. After that, click Upload Images to import the photos you want to compress for PowerPoint.

Step 3. After the compression, you can preview the new file size of your compressed photo. Lastly, click Download to save your image.

Using FVC Free Image Compressor is a great help when you want to use quality photos for your presentation but need a smaller file size. Compressing them using this image size reducer will keep their qualities, ensuring that the visual integrity of your images remains high. This is achieved through advanced optimization and compression algorithm features of this tool that minimize file size without noticeable loss in image quality.

Part 3. FAQs about Compressing Photos in PowerPoint

Conclusion

Compressing photos in PowerPoint is crucial for optimizing presentation file sizes. Whether you're using Windows or Mac, these methods offer straightforward ways to reduce file sizes and enhance loading times. However, for those looking for more quality compressed photos for PowerPoint, consider exploring tools like the FVC Free Image Compressor for advanced compression needs. Start compressing today to create impactful presentations that load faster and impress your audience effortlessly.