How to Compress PDF Files for Email 3 Effective Ways to Choose

Indeed, sending large files via email can be a hassle. In fact, it may cause you some problems, or it may not be delivered at all. Also, many email providers restrict attachments to specific file sizes, which is easy to exceed with a complex PDF. This can be especially true for PDFs with lots of images or lengthy documents. To address this, most people in this situation resort to file-sharing services like Dropbox or Google Drive. However, they almost forget a handy trick, and that is via file compression. Many free online tools can do this, and some are quite popular. But how to compress a PDF for email effectively? That is what you are about to learn as you continue reading the entire content below.

Part 1. What's the Best PDF Size for Email

Here’s a fact: there is no magic number for the ideal PDF size for emails. The thing to watch out for is your email platform’s attachment limit. Popular services cap attachments around 20MB, which can be surprisingly easy to reach, especially with PDFs that contain lots of images or are very long documents. Thus, if your PDF is bigger than the said 20MB limit, your email won't probably be sent, and you will get an error message. That said, instead of aiming for a specific size or the best PDF size for email, it's best to play it safe and keep it under 20MB. That way, you can be confident it will attach and send successfully.

Part 2. One Click to Compress PDF Files for Email

Here’s a great and quick way to compress email files. Get ready to experience this free tool called FVC Free PDF Compressor, which can shrink your hefty PDF files without messing them up. Now, since most email services only allow attachments of around 20MB, PDFs with pictures or lots of text can easily reach that limit. This compressor can get your PDF way smaller, even under 100 kilobytes! You don’t need to worry about how it shrinks PDFs for email dramatically because it still maintains the quality of the files. In fact, you probably won't even notice a difference between the original and the shrunk version.

Moreover, this amazing tool is super easy to use, and anyone with any level of expertise can use it. All you have to do is drag and drop the PDF file into the program, and it automatically shrinks it down. Then, with just a click, you can save the smaller PDF to your computer. This way, you can quickly compress PDF to email size online to a size that's perfect for emailing or uploading it all without any watermarks on the final document. To have a better understanding of its process, see the detailed guidelines below.

Step 1. On its main interface, click the Add PDF File tab and choose the PDF file that you need to compress.

Step 2. While the PDF file is uploading, the tool is also working for its compression.

Step 3. Once done, click the Download the PDF button.

Part 3. Compress PDF Files for Email With Editing Features

If you prefer a tool that comes with editing features, then Adobe Acrobat is what you need for this task. Adobe Acrobat is a program known for creating, editing, and managing PDF files. It's like a powerful toolkit specifically designed for working with PDFs. One of its handy features is PDF compression, which you can use when you have a bulky PDF that won't fit into your email because of size limits. Adobe Acrobat, which comes with an online and desktop version, can help you compress large PDF files for email without messing with the quality too much. Well, it does this in a few ways, like reducing the size of images within the PDF or getting rid of unnecessary fonts. However, knowing Adobe and its suits, you must not be surprised if you find its learning curve steep. Hence, here are the steps to help you ease the process.

Step 1. Launch the Acrobat and open the PDF file that you need to work on. To do so, go to Tools-Optimize PDF-Open.

Step 2. Once you open the PDF file, click the Reduce File Size option from the new navigation shown. Then, set or use the editing options given to achieve your desired compression and optimization.

Step 3. After that, save the compressed PDF file.

Part 4. Compress PDF Files for Email by Converting

Want to learn a new trick on how to compress a PDF to send via email? Let’s convert the file to JPG. This conversion trick can be done perfectly using PowerPoint. PowerPoint is a program you likely use to create presentations. Imagine a slideshow with text, pictures, and maybe even videos. PowerPoint lets you build these presentations with individual slides that you click through to show your audience. It's a popular tool for teachers, students, business people, and anyone who wants to share information visually.

Now, inserting a PDF into your PowerPoint presentation can be handy, but it might not be the most intuitive process. But once you do, producing a JPG file will be a breeze. Don't worry, though! We can walk you through it step-by-step, which you need to follow to have your PDF embedded in no time.

Step 1. Launch the PowerPoint on your PC and select the correct slide where you can open the PDF file.

Step 2. Now, navigate to the Insert tab menu and look for the Object option from the Text selection. Click the option, and a new window will pop up. From that window, toggle the Create from the File option, which is located on the left side of that interface. Then, click the Browse button, which will enable you to import the PDF file onto the slide.

Step 3. Once the PDF file is uploaded, you can convert it to JPG. To do so, right-click the PDF on the slide, select Save As Picture, and save it as a JPEG.

Part 5. FAQs about PDF and Compression

Conclusion

This article talks about how to compress PDF files for email in the best ways. You can now ensure a smoother and better way to send your PDFs via email as long as you reduce them properly to achieve the file limitation.